Job Title: HR Admin Assistant
Experience Required: 4 to 5 Years
Salary: As per industry standards
Employment Type: Full-time (India-based candidates supporting UK operations)
About the Role:
We are looking for a detail-oriented and proactive HR Assistant to support our HR & Recruitment team in managing daily HR operations, recruitment coordination, and employee documentation. This role involves end-to-end administrative support across recruitment, onboarding, employee relations, and HR compliance. The position requires strong communication, organization, and time management skills.
Key Responsibilities:
Recruitment Support
- Draft and publish job advertisements across various online platforms.
- Monitor applications, maintain candidate trackers, and coordinate interview schedules.
- Communicate with candidates regarding interviews, offer letters, and onboarding requirements.
Onboarding & Offboarding
- Collect, verify, and organize new hire documentation.
- Create and maintain digital employee records.
- Support exit procedures and offboarding documentation.
HR Administration
- Maintain employee data, trackers, and HR documentation.
- Format HR policies, templates, and official communications.
- Ensure GDPR compliance and data confidentiality.
Performance & Attendance Tracking
- Maintain PDR (Performance Development Review) and Probation review schedules and records.
- Track annual leave, absences, and generate leave reports.
- Flag attendance or leave discrepancies to the HR Lead.
Employee Relations Support
- Record and prepare meeting minutes for HR or disciplinary discussions.
- Draft HR correspondence and maintain secure storage of sensitive files.
Coordination & Communication
- Manage HR inbox and follow up on pending tasks.
- Schedule HR meetings, PDRs, and check-ins using shared calendars.
- Provide timely updates on assigned tasks and meet all HR deadlines.
Skills & Qualifications:
- Master's degree in Human Resources, Business Administration, or related field.
- MSW-HR, MBA -HR, MA-HRM
- 35 years of experience in HR coordination, recruitment, or admin support.
- Strong knowledge of MS Office / Google Workspace tools.
- Excellent written and verbal communication skills.
- Attention to detail, confidentiality, and organizational efficiency.
- Ability to manage time-sensitive tasks independently in a remote setup.
Tools & Platforms:
- Google Drive / OneDrive
- Spreadsheets (Google Sheets/ Excel/Teams)
- HR Documentation Platforms
- Email and Calendar Management Tools
Work Schedule:
- Flexible working hours to align with UK operations.
- Must provide daily or weekly task updates to the HR Lead.